For navigation and endurance event organisers
Run your event from one calm dashboard.
EventOS is the operations base for volunteer-run events. Roster, remind, fetch the gear, and ship the day. No more spreadsheets, group-chat panic, or last-minute trailer hunts.
Free during beta. No card required.
Five problems, gone
Built by people who run these events.
Every feature exists because we hit the problem ourselves. No abstractions, no generic event software, no theory.
- 01
The roster scramble starts on Wednesday.
You're chasing volunteers in three group chats, your spreadsheet is two versions out of date, and someone always says yes twice.
How EventOS handles it
One shareable signup link. Volunteers pick their own shift. The roster updates itself.
- 02
No single source of truth.
Names appear in three places. The printout doesn't match what was promised. Half are duplicates.
How EventOS handles it
Every signup lives in one table with a waitlist and auto-promote. The day-of roster prints from the same data.
- 03
Equipment fetch chaos.
Who's picking up the SI boxes? Where are the flags? Is the standing kit in the trailer or in someone's garage?
How EventOS handles it
Per-event equipment checklists split into needs-fetch versus standing inventory. Assign a fetcher, share a token-gated link, print the A4 list for the trailer.
- 04
No-shows on the day.
Volunteers forget. You're texting at 6am asking who's still in. Two roles end up empty at briefing.
How EventOS handles it
Automatic reminders 24 and 48 hours out, configurable per event. Waitlist auto-promotes when someone withdraws.
- 05
You rebuild the same event from scratch every year.
Last year's roster lives in a dead spreadsheet. The equipment list was on a sticky note. The roles you used in 2024 are gone.
How EventOS handles it
Duplicate an event with one click. Role templates and equipment templates per organisation. Last year's plan becomes this year's starting point.
How it works
Three steps, then your event runs itself.
- 01
Set up your event
Create the event, pick from role templates for your sport, set the shifts. Or duplicate last year's event in one click.
- 02
Share the volunteer link
Volunteers sign up without an account. They pick their own shift, get a manage link by email, and can withdraw or swap themselves.
- 03
Run the day
Print the roster. Print the equipment list for the fetcher. Reminders go out automatically. You stand at briefing, not on your phone.
Built for the events you actually run
Orienteering. Trail running. Adventure racing.
Role templates per sport. Equipment categories that match what you actually use, from timing stations to course flags. Set the sport once and EventOS adapts.
From people who do this work
Built by the team behind the Auckland Schools Sprint Series. Twenty-two events, six weeks, two and a half thousand kids running every week. We built EventOS because we needed it.
Pricing
Free during beta.
We're putting the full product in the hands of the first organisers for free. Once we land paying tiers, beta users get founder pricing.